Inspection Management Tool

Smarter inspections, safer work, always compliant.

The 123ATEX.eu ® Inspection Management Tool helps asset owners, maintenance managers, work planners, and inspectors digitise the entire inspection process. From registration to reporting, it provides a comprehensive overview, instant insights, and is always ready for any audit.

Streamline your inspection process with the Inspection Management Tool

At 123ATEX.eu ®, we understand how crucial an efficient inspection process is. The ATEX Directive requires that ignition sources are identified and inspected in accordance with the international standard IEC 60079-14&17 (NEN-EN-IEC 60079-14&17 for the Netherlands). Documentation and demonstrable compliance are mandatory, and in the event of a violation, regulators and auditors can impose fines or halt operations.

That’s why we have developed an innovative and user-friendly Inspection Management Tool. Our web-based app, linked to our powerful inspection tool, makes it easier than ever to manage inspections, track defects, and comply with laws and regulations.

The challenges of current workflows

Many organisations still manually record inspections in Excel spreadsheets or scans, without a centralised overview of their status. SAP often provides insufficient support, making data processing error-prone and not scalable.

This leads to compliance risks (fines, operational shutdowns), safety risks (higher chance of incidents), loss of efficiency (time-intensive administration), and increased audit pressure due to information not being readily available.

The solution: the 123ATEX.eu ® Inspection Management Tool

Our Inspection Management Tool is different from other solutions on the market. Many existing systems are traditional apps that first need to be installed and integrated within your IT environment. We consciously chose a web-based solution, which means no installation or downloads are required, and the tool can be used immediately. You have access anytime, anywhere, on any device with an internet connection, without complicated integrations.

What’s more, you are not dependent on us to carry out inspections. You can purchase the tool and continue to use it independently, retaining full control of your data and overview.

Our Inspection Management Tool offers:

• Web-based platform with always up-to-date data
• Structure based on functional locations (including SAP integration)
• Inspections via tablet, with photos and potential future GPS functionality
• Automatically generated datasheets per item
• Visual prioritisation (red/amber/green)
• Efficient work package management
• Suitable for certified subcontractors
• Audit-ready
• Ability to modify data retrospectively (change device details)
• Live status of multiple locations in a single overview

Who is this relevant for?

Asset owners
Maintain full control over all inspections and the follow-up of identified defects. The app helps you gain insight into inspection progress and respond quickly to any deviations or faults.

Maintenance managers
Optimise inspection workflows and manage contractors with clear reports and findings. The app provides a complete overview, making it easy to prioritise and act faster. Additionally, maintenance managers get a clear overview to estimate expected maintenance costs.

Inspectors
Carry out inspections quickly and efficiently, with the ability to filter findings by location or type of rejection. The app allows you to collect all necessary data in one place and report directly.

User-friendly role management

Flexible role management gives each user exactly the permissions they need. This ensures everyone works with the same up-to-date data, while maintaining information security.

The Inspection Management Tool offers four different user profiles:

1. Admin – full permissions, including editing and exporting.
2. Inspector/Work planner – edit and export inspections.
3. Reader – read and export only.
4. Contractor – add photos of repaired defects.

What makes our Inspection Management Tool unique

Our Inspection Management Tool distinguishes itself from other systems through its simplicity, flexibility, and independence. While many solutions are tied to heavy installations or long-term contracts, we offer an immediately usable web-based environment that remains entirely under your control. This allows you to stay in charge of your inspection process while benefiting from maximum user-friendliness and real-time data.

With our Inspection Management Tool, you gain clear insight into defects and can easily prioritise rejection points, which encourages targeted improvements. Clear reports and actionable analysis enable you to make informed decisions faster. Thanks to different user profiles, access is always secure and appropriate. This helps you save time and costs by working more efficiently and acting more quickly.

Our tool is:

• Web-based and immediately available: no software installation or app downloads required.
• Independent in use: even after handover, you can continue to use the tool without being dependent on 123ATEX.eu ®.
• Fully flexible: our tool is suitable for inspections by both 123ATEX.eu ® and third parties.
• Accessible from any device: the tool works on any desktop, tablet, and smartphone with an internet connection.
• A single central environment: all inspections, defects, and follow-ups are neatly organised in one system.
• Multiple roles and permissions available: from admin to contractor, everyone works with the same real-time data.

Impact

Implementing the 123ATEX.eu ® Inspection Management Tool has a direct impact on safety, compliance, and efficiency. By digitally recording and centrally managing inspections, your organisation always has access to up-to-date and reliable data. This makes it easy to quickly identify deviations and take timely measures.

Additionally, the Inspection Management Tool ensures demonstrable compliance with laws and regulations, including the ATEX Directive and the EN-IEC 60079-17 standards. This reduces the risk of fines, operational shutdowns, or negative audit results.

On an operational level, the Inspection Management Tool delivers a significant improvement in efficiency. By standardising processes, automatically structuring data, and making information easily accessible, the administrative burden is greatly reduced. This allows maintenance teams and management to focus on priority tasks and strategic decisions.

The result: higher reliability of inspection data, better use of resources, and a future-proof asset management system ready to grow with the organisation.

Pricing

The price of our Inspection Management Tool is available upon request. We will create a proposal that perfectly fits your organisation. Would you like to test the Inspection Management Tool first? We offer a free one-month trial period in a test environment.

Support

We are ready to assist you with professional support via our helpdesk. For questions or support regarding our Inspection Management Tool, you can email us at helpdesk@123atex.eu.

Ready to optimise your inspection process?

If you want to make your inspection management more efficient and save costs, fill out the form below and contact us today. We would be happy to explain how our Inspection Management Tool can support your organisation.

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